Fleet Management

Greater Transparency. Reduced Effort. Superior Fleet Management.

An Overview of Services from BFE Fleet Concepts GmbH

BFE Fleet Management

Efficient administration, planning, control, and monitoring of your company’s vehicle fleet

BFE Fleet Concepts handles all operational and strategic tasks related to the procurement, use, maintenance, and disposal of vehicles, aiming for efficient and cost-effective vehicle utilization in compliance with legal regulations (traffic safety, data protection, etc.), as well as complete claims processing.

Furthermore, BFE Fleet Concepts offers additional financial services (third-party account management, interface tasks such as invoice processing in customer systems, and provision of CSV files).

For the fulfillment of the services offered, our business partners are supported by a dedicated contact person for personal communication and an extensive team of excellently trained specialists (such as certified fleet managers, compliance officers, appraisers, financial accountants, controllers, and experts in claims management).

Strategic Fleet Consulting
  • Cost analysis, identification of cost factors and savings potential
  • Customer-specific Service Level Agreements
Vehicle procurement and logistics
  • Creation of car policies, adaptation of company car regulations/company car lease agreements to legal frameworks
  • Monitoring of lease terms and coordinated initiation of new vehicle configurations and ordering processes
  • Selection, configuration, procurement management for leasing or purchasing vehicles, considering
    TCO-based costs, requirements, and environmental aspects
  • Negotiations and communication with all fleet partners such as manufacturers, leasing companies, insurers
    (incl. contract management)
  • Vehicle registrations
  • Coordination of vehicle returns, inspection and, if necessary, objection to return appraisals, vehicle preparation
  • Coordination of vehicle changes
  • Calculation of employee taxation and HR communication
  • Provision of short-term and long-term rental cars
Fleet Administration
  • Invoice verification for contract compliance, invoice processing
  • Fuel card and e-charge management, provision of wallboxes
  • Digital driver’s license control
  • Processing of administrative offenses
Driver Support
  • Support, training, and information for drivers regarding company car use and road safety (according to DGUV 70)
  • 24/7 Hotline
  • Coordination of maintenance and repairs, wheel changes and storage
  • Claims Management
Claims, emergency, and repair management
  • BFE Claims App for optimal claims reporting and documentation (24/7)
  • Digital Rescue Sheet: SAFETY-e
  • Vehicle logistics and organization of replacement mobility
  • Communication and coordination with company car users, insurance companies, workshops, appraisers, and, if necessary, legal counsel
  • Provision of cost estimates and appraisals
  • Claims Management
  • Cost control and optimization of repair costs
Cost Controlling
  • Monitoring, evaluation, and optimization of fleet costs
Data Management / Reporting
  • Master Data Management
  • Collection, evaluation, and archiving of relevant fleet data
  • Creation of analyses and reports on fleet performance
  • Identification of optimization potential and its implementation
Strategic Fleet Control
  • Creation of vehicle/contract data in BFE fleet software
  • Recording and evaluation of movement/fuel data
  • Fuel and cost reporting including plausibility check
  • Contract Optimizations

BFE Fleet Management in Detail

Step by step to the right mobility of your fleet

1st step

Concept Development for Fleet Management

Fleet management with BFE Fleet Concepts – based on the individual fleet analysis mentioned, we will provide you with our conceptual proposal for all conceivable optimization measures for your fleet in the first step.

With this concept we create a comprehensive overall plan for you and show you which effective measures are to be taken for your optimal fleet.

2nd step

Execution

In the second step, you have the choice of having the present concept implemented either alone or with us. We support you in this step as a competent and experienced partner. This level of cooperation includes the implementation of all upcoming work processes and intensive coaching of your employees on site.

In order for internal, independent fleet management to be possible by your staff, they must have the necessary know-how for professional implementation.

3rd step

Outsourcing fleet management

Since we attach great importance to long-term cooperation, we offer you our extensive service in the third step. Outsourcing fleet management by BFE Fleet Concepts GmbH.

So that you can concentrate on your core business, we ensure the implementation of our process cost-optimized concept from step 2 with our full-service fleet management. We therefore ensure that all fleet-related processes in your company run smoothly. We take care of the budgeting, the corresponding contract negotiations and develop or revise the car policy/company car regulations.

We also regularly check your contracts for the best possible holding period and adjust them if necessary.